Virginia Association of Durable Medical Equipment Companies

Thank You 2014 VADMEC Sponsors!

Platinum Sponsors
VGM Group
Gold Sponsors

HME Providers

Silver Sponsors
Philips Respironics
Bronze Sponsors
Accreditation Commission for Healthcare
Invacare Corporation

The Med Group

Virginia Medical Repair


 Welcome to VADMEC


Do You Need a Handy Medicare Reference Guide?

This LCD Booklet is For YOU!

These pocket-sized booklets feature the current Medicare LDC (Local Coverage Determination) for the most commonly prescribed DME items. Use them as marketing tools and educational items for your prescribers and your referral sources. Make sure that your customer service and billing staff have the current guidelines in hand to ensure that your business is providing equipment to beneficiaries that always meets Medicare requirements.

Click Here For ORDER FORM


Upcoming Events brought to you by: VADMEC, NCAMES, FAHCS, and VGM

"What You Need to Know to Repair Wheelchairs YOU Didn't Provide"

December 16th, 2014 11:00am ET

Presented by Dan Fedor, U.S. Rehab/VGM

The mobility provider landscape has changed significantly over the past few years with a few large providers going out of business and some refusing to service the products they provided. Beneficiaries are looking to have their product repaired but many providers have been cautious in performing these repairs due to the lack of guidance with the documentation requirements for these situations.

CMS issued a Change Request (CR 8843) to provide this guidance then rescinded it and issued a new Change Request (CR 8952) with an implementation date of November 4, 2014. This notice does address some of the issues, however, there remains a grey area with the following language from the CR.

However, documentation from the physician or treating practitioner that indicates the wheelchair being repaired continues to be medically necessary is required. For this purpose, documentation is considered timely when it is on record in the preceding 12 months, unless otherwise specified in relevant Medicare policy.

The question is what is acceptable documentation to prove that the wheelchair being repaired continues to be medically necessary?

In this Webinar you will learn What You Need to Know to Repair Wheelchairs You Didn't Provide.

• Be able to list what must be documented in the supplier’s record for the repair
• Determine what is acceptable documentation to prove continued medical necessity

Read About this Webinar Online:

Or go straight to the REGISTER ONLINE site here:

FL/NC/VA State Association Members: $69.00 (discount code needed – see below)
Non-member: $99.00

Member Discount CODE:
If you are a state association member of FAHCS, NCAMES, or VADMEC, please email for the discount code…

Contact Beth Bowen at 919-387-1221 or email with any questions.

Webinar in the VADMEC Educational Series
Register Today!

Register Online for this important event:


Thinking Beyond Your Initial Setup:
Mitigate Exposure on Rental and Resupply

December 4, 2014 at 2:00pm ET
Presented by Andrea Stark, Reimbursement Consultant with MiraVista, LLC

In today's audit-heavy environment, most providers feel pretty comfortable with what is required to meet the medical need for an initial setup, and for most providers the product only gets out of the door after it has been screened. However, at that point it falls off the radar. In order to keep getting paid beyond that initial first month, follow-up protocols have to be in place and prioritized. Post-delivery, providers are faced with a beneficiary that already has the equipment, a physician that has no reason to keep this on their radar, and even our own customer service and intake personnel have moved on to service the next patient. Effectively collecting documentation once this dynamic has changed can be a challenge, but is attainable with the right process and consideration. In this session, Andrea Stark discusses how to properly document Medicare's requirement of continuous use and continuous need for a number of product categories. Andrea also shares a fresh approach to obtaining the documentation you need in an unconventional way. The categories explored include:

  • Oxygen
  • CPAP Equipment and Supplies
  • TENS Units and Supplies
  • Group 2 Support Surfaces
  • Urological Supplies
  • Surgical Dressings
  • Mastectomy Products

Find out what you really need to justify the ongoing use and ongoing need of medical equipment for your patients. It's time to start thinking beyond your initial setup and mitigate future exposure for long term rentals and re-supply.

Register Online for these important events:

This series is in co-operation with NCAMES and FAHCS.


Members of Congress

Senator Tim Kaine (D-VA)
Phone: 202-224-4024

Senator Mark R. Warner (D-VA)
Phone: 202-224-2023

Rep. Rob Wittman (R-1st)
Jamie Miller 202-225-4261

Rep. Scott Rigel (D-2nd)
Abby Gunderson; Leg. Dir. 202-225-4215

Rep. Bobby Scott (D-3rd)
Randi Estes-Petty 202-225-8351

Rep. Randy Forbes (R-4th)
Ryan Kaldahl 202-225-6365

Rep.Robert Hurt (D-5th)
Kelly Simpson 202-225-4711

Rep. Bob Goodlatte (R-6th)
Kathryn Rexrode 202-225-5431

Rep. Eric Cantor (R-7th)
Kate MacGregor 202-225-2815

Rep. James Moran (D-8th)
Marcia Knutson 202-225-4376

Morgan Griffith (D-9th)
Christin O'Brien 202-225-3861

Rep. Frank Wolf (R-10th)
Jillian Pevo 202-225-5136

Rep. Gerry Connolly (D-11th)
Dominic Bonaiuto--Leg. Dir. 202-225-1492

VADMEC represents the Durable Medical Equipment Companies of Virginia.

Code of Ethics:
Promoting compliance with accepted standards of practice and ethics for the industry. Effecting positive change through regulation and legislation Promoting the financial viability of the membership. Assuring that quality DME is an integral part of health care policy in the future. Promoting appropriateness and quality of care. Educating members, consumers, legislators, allied health care professionals, manufacturers and third party payors. Serving as liaison between governing agencies, third party payors and the membership. Being politically pro-active. Serving as the clearinghouse for the distribution of information. Assuring the continuation of a market driven DME industry. Demonstrating leadership and sound management principles.

Contact us for more information:

Beth Bowen

TayCar, Inc.
P.O. Box 4411
Cary, NC 27519-4411
Ph: (919) 387-1221
Fx: (919) 249-1394